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The action team decide how best to navigate and develop their action team. The action team is requested to adhere to a few simple procedures to ensure that their action team fits easily within the wider community program. These include: 

  • Plan/Record Updates: the action team coordinators should review and update the dashboard on a regular basis to reflect their activities i.e. if they plan or are active on a project that it is list as a project record on the dashboard so others in the community and especially the coordination team can have sight of activities

  • News/Noticeboard/Events Updates: When they plan events, to add to the dashboard so they can be shared with the community, when they have news such as celebration of completing a project or getting funding to add news/noticeboard entry again to share with the community

  • Open door policy: The action team should have an open door policy, i.e. allow new residents or organisation to participate in the action team (of course as long as these members abide by rules and remain courteous and add value to the group)

  • Plan Review/Update Prior to Community AGM: Each year, the Coordination team will organise an AGM. Each Action Team is requested to review and update records that relate to them (i.e their action team plan). If possible one or more representatives from the AGM should attend the AGM and provide a short summary of activities for the previous and upcoming year.

Action Team Standard Projects

When the action team is made “Active” in the dashboard, 5 standard projects are created which are similar in nature for all action teams. This helps to ensure consistency and interoperability acros the community, these projects include:

      a. Asset Review

  • Assets “Have” Listed: Check if all assets related to this theme are listed on the dashboard
  • Asset “Want” Listed: Review the suggested assets for this theme, if there are assets that the team would like to see in the community ensure they are listed
  • Asset Have Review: At least annually, the related local assets should be visited and checked if they require maintenance or can be improved in some way and logged as comment on related record

    b. Stakeholder review

  • Stakeholder Listed: Create a list of relevant local stakeholders
  • Stakeholder Feedback: Invite all stakeholders to give the feedback on the previous year and their positive ideas for the year ahead
  • Recruit & engage local action teams: Annually undertake an exercise whereby members in unison can create an open invitation for other people to join

    c. Goal Review

  • Goal Listed: Create a list of relevant goals for your community
  • Goal Review: Annually review the listed goals, update the dashboard on the progress in a regular basis and invite members to add new goals

    d. Metric Review

  • Metric Listed: Create a list of suitable metrics for your community
  • Data Collection: Coordinate and manage the process of gathering relevant data, ensuring accuracy, consistency, and timeliness of data acquisition

Metric Review: Annually review listed metrics to identify trends, strengths, and areas for improvement, thereby informing strategic planning and decision-making for your community

e. Funding Review

  • Funding Opportunities Listed

f. Project Review Planning

  • Update Project Register: Regularly add new projects and update the status of existing ones in the project register to maintain an accurate and current overview of all ongoing and planned initiatives.
  • Evaluate and Record Completed Projects (Project – Past): Conduct thorough reviews of completed projects to assess their outcomes against the set goals. Log their successes and lessons learned to inform future project planning and execution.
  • Strategise and Schedule Projects – Future: Engage in collaborative discussions to agree upon, prioritize, and schedule projects for the upcoming year, ensuring alignment with organizational objectives and optimal resource allocation.
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