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Planning Process

Each team creates a short, templated plan which they then update each year prior to the community AGM. The community plans are simplified so they can easily create/update each year. It is a 3 step process to creating/updating a department plan

  1. Asset/Stakeholder Mapping: Create/update a register of local assets & stakeholders related to their department. We provide a list of suggested Assets/Stakeholders for each theme in the appendices
  2. Goal Setting: Here team members review and update a list of their local goals and challenges. This helps set a clear direction for the team.
  3. Project Ideate: Team members consider new project ideas, find project ideas they can copy and simply make a register of those relevant to their community.
  4. Agree on Annual Plan: The team should have their own mini AGM prior to the community AGM where they review the information collected and decide on the projects that will be implemented in the coming 12 months

Records – The Building Blocks of Local Plan

This framework approach seeks to simplify the maze that can sometimes be local development. The approach centres on identifying and categorising the building blocks of a community and then using these building blocks to create local plans, allow people to build personal interest profiles and bring together related aspects of the community.

A “Record” is an important and most basic unit or building block of the SCMF. A record has a name, summary, sometimes a location and every record is tagged with both “Type” and “Theme(s)”

Type: A record must be tagged with one of the following record types    

  •  Asset       
  • Stakeholder (Business , Club, Public Service)     
  • Project (Past, Present, Planned, Idea)
  • Goals (Goal, Challenge)

Goals Types

Setting goals is an important aspect of the community planning process.

Framework Goals: This is the overall goals of the framework and what it hopes to achieve in a community:

    • To encourage local communities to develop integrated community-led approaches in circumstances where there is a need to respond to local challenges 
    • To build community capacity and stimulate innovation (including social innovation), entrepreneurship and capacity for change by encouraging the development and discovery of untapped potential from within communities
    • Global Theme Goals: The framework has 2-4 global goals which apply to each theme. These goals are generic in nature but allow for effective categorisation of projects, metrics and to compare towns and their achievement to each other. 
    • Town Specific Goals: Each community can create their locally specific goals which are linked to the “Global Theme Goals” so they can be easily catalogued 
    • Organisation Goals: Each local organisation can add their specific goals which are also linked to the “Global Theme Goals” so they can be easily catalogued. 

SCMF framework: Annual Program

The framework is a 5 step, 12 month community management program. The program includes: 

Stakeholder Review  

      1. Create a list of relevant local stakeholders
      2. Recruit & engage local action teams 

Asset Review 

      1. Update register of local assets
      2. Undertake assessment of local assets 
      3. Profile & discuss local assets 

Goals and metrics

      1. Agree suitable goals & metrics
      2. Coordinate data collection 
      3. Compare & analyse performance to help plan

Project Register & Planning 

      1. Add new & update existing projects in register
      2. Review completed projects and log their success
      3. Discuss & agree, prioritise and schedule projects for the coming year

Community Conversation  & Implementation 

    1. Organise an annual public “Community Conversation”
    2. Team agree conversation plan & celebrate 
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