eTownz Standard Project Plan

Step 1: Phone introduction and interviews 

• eTownz will contact town members and briefly get their opinions on the local community, it’s history and present state 
• eTownz to arrange community tour with key town members

Step 2: Data collection

• Town to provide a list of local clubs/groups 
• eTownz to accumulate community records: assets, stakeholder clubs, businesses, public services and (past & current) projects and goals 
• Town to review the record logs and give feedback 
• Town to provide clarification on which Electoral Districts are in the community area 
• Town to provide eTownz with a selection of suitable photos of the community we can use in our design material and other aspects
• Town to provide town tagline

Step 3: Communication tools

• eTownz to introduce the eTownz Firebase system to key stakeholders (eTownz to provide training)
• Town to review the record logs and give feedback
• Town to form a social media page to communicate activities
• Create a local email newsletter to regularly update locals on development issues

Step 4: First official public meeting 

• Town to host public meeting with eTownz
• eTownz will seek to engage with community members to help understand the community and how the company can be of help
•  eTownz will help energise and help focus community member’s minds to community development by dividing the groups into 4 main groups related to our 4 themes and encourage them to discuss themes and project ideas that could potentially be relevant to their town 

Step 5: Virtual meeting with key members

• eTownz & town key members to discuss the public meeting outcome
• eTownz to provide first draft of surveys for review and feedback 
• Finalise surveys and arrange first workshop 
• Undertake door to door promotion of workshops/surveys

Step 6: Survey Distribution

• eTownz to distribute community survey, whilst promoting team formation 
• eTownz to distribute residents survey whilst promoting team formation 
• Town to encourage members to join teams

Step 7: Action Team T1 Virtual Workshop 

• Towns to develop Smart Town Teams 
• eTownz to explain the role of local teams, explain how they can contribute
• Town to undertake a blitz program with a series of quick-fire activities designed by eTownz to help the community to get organized
• eTownz to train team members how to use eTownz dashboard 

Step 8: Launch Community plan  

• Curate a discussion on key topics and record the feedback from previous stages of the project 
• Prepare a draft community development plan.
• Present a draft version of the plan using data provided + survey responses to the core team.
• Amend any issues or mistakes and create the final report
• Promote the final public meeting 

Step 9: Final Public Meeting – Launch

• eTownz will launch and showcase the finalised community plan to the entire community with the support of stakeholders within the community
• Town to provide local signatures for the plan
• Curate a discussion on the next steps
• eTownz will also make ourselves available for any follow up meetings with interested parties